Contract Documents
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Contract documents are generated from custom templates that you build. You must have Contract Authoring to create templates of structured content and generate contract documents.
Every contract type can have a corresponding document template. The document template consists of a set of clauses. Each clause is a chunk of text that can be formatted, numbered etc. A clause can be individually created for a single template or you can create global clauses that reside in the clause library and can be used by multiple templates.
If you make a change to a local clause (used by a single template), then any contract document that is generated for that contract type includes your modifications. Any documents that were generated prior to the change are not affected.
If you make a change to a global clause (stored in the clause library), then any contract document that is generated for any contract type with a template that includes the global clause will include your modifications. Any documents that were generated prior to the change are not affected.
»To generate a contract document
Managing Contract Revisions
Contract document lifecycles generally include multiple reviews, revisions, and updates. Contract Management supports a flexible lifecycle with multiple revisions.
Working with Document Revisions
The first revision of a contract document is generated directly from the document template that is associated with the contract type. The generated document is in Microsoft Word format so it can be distributed, reviewed and edited in Microsoft Word and then uploaded to Contract Management as a new revision of the contract document.
When a change is made to a clause in the template or to global clauses in the library that are used by the template, the changes DO NOT affect revisions that were generated before the changes were saved. These changes will be included in all documents generated after that point. If you want to incorporate changes made to the template into an existing contract document, you can regenerate the document and save it. The regenerated document will pull everything from the updated template, but any changes made in Word and uploaded won't be included in the newly generated revision. When viewing the revision history, different icons indicate which revisions were generated directly from the template and which were uploaded from external Word files.
You can select one revision to be "final" with the Mark as Final feature. Contract Management also allows you to quickly compare two revisions by providing direct access to the Document Compare feature in Microsoft Word.
»To upload a new revision
»To compare two revisions
»To mark a revision as final
Select a revision in the list and click the Mark as Final Revision button on the toolbar.